How to Launch a Company Text Message Alert System
Have you ever considered a text messaging program, or a program for company emergency alerts, for your workplace? Hundreds of employees can benefit from instant memos, company news, last-minute text alerts, and even weather warnings by receiving informative text notifications. All you need is to sign up your staff, and see the big difference it will make in your organizational culture when everyone is on board and well-informed thanks to text alerts.
Why Does It Work?
A text message alert system is far superior to an email distribution list. Email addresses are often misspelled, and emails themselves either are misread or go unread altogether. Emails can also land in spam folders or be accidentally deleted.
While they are handy, people understand that an email needs time to be read in full while a text message displays a quick, concise and exact message in fewer characters. Time is of the essence in emergency situations, so one minute lost is one minute too late.
How Does It Work?
A text message reaches the intended recipient in an average of 90 seconds compared to the 72 hours that it takes to complete and get confirmation of mass emails sent, received and read. It also costs cents per user, so the program gives you an opportunity to truly include everybody. There is a myriad of ways to put the system to work.
Information Technology Outage Alerts and Other Important Announcements
Each time the system is down, employees learn about it once their emails and instant messengers stop working. Keep them reassured that something is being done. An instant text message sent to their phones is the most effective way to keep the calm while the problem gets fixed.
A text messaging program will offer templates, or pre-made messages, for you to use that are easy to be understood by all employees. If you run out of ideas about what to say in the message, just pick a template message.
Safety and Security Memorandums
Are people not locking doors after they leave? Are files, personal information (PPI), or health records being compromised? Send a memo by text to the department that needs it and use it as a kind reminder about the organization’s safety and security protocols.
You could also simply remind the staff to lock all cabinets before closing day or to please remember that the company’s PPI policy is law-abiding. A refresher memo is always a good way to keep people thinking about the importance of following procedure.
Reminders for General Office Management, Also Known as “Housekeeping Items”
Sometimes, something as mundane as leaving a microwave dirty or even forgetting to take one’s own trash out can cause a real health and hygiene issue in the workplace. Regular reminders of this nature may be very helpful to individuals that could be unaware of the risks these things pose. It is also normal to make mistakes and forget to do things, so a little reminder is never a bad thing.
Human Resources News, Such as New Hires and New Leadership
Was a new assistant manager hired? Does everyone know the names of the newest employees? Send a welcome message to the staff listing the names of the new-coworkers with a quick note on what they do.
A way to get everyone on board could be a text saying: “Don’t forget to say ‘Hi!’ to Dorit (pronounced Dar-eet) in accounting and make her feel welcome!” or “Mr. Blank will be in the building today conducting evaluations; let’s keep the team spirit.”
News About Infrastructure
Are elevators malfunctioning? Should people stay away from a specific part of the building, or are they conducting any evaluations that may affect the workday? Alert people ahead of time about company emergency alerts by sending a mass text with clear and specific instructions as to which areas are dangerous and which are not.
Snow days, bad weather days, or even upcoming holidays can be announced via text to avoid unnecessary traveling under potentially harsh conditions.
Changes in Schedule
These text messages are also good to announce changes in shifts, special schedules, or to display available dates for people who would want to add or swap overtime hours to make extra income.
Traffic Information to and from Work
Is there a blockage or accident preventing everyone from getting to work or going home? Gather your data and send out a message to your group stating alternative routes and times to come to work.
Health Announcements, Such as Virus Outbreaks or Vaccination Requirements
From hygiene tips to vaccination information, a text messaging system can make a huge impact in the culture of your company by promoting health and welfare tips. All information is good information when it comes to good health.
Staff Emergencies or Deaths
While bereavement is a time for solitude and quiet, companies may have policies where family emergencies are announced to account for the need to show respect or to let staff members enjoy personal space as the hard times move by.
Is a Text Messaging System Something Your Company May Need?
Think of a text messaging system as a super highway of communication. The moment any type of important information breaks, you or your system administrator will be able to release a text message that will reach every person signed up to receive it in seconds.
Whatever your department, a unified system of information will be the best solution to ensure that communication is open and ongoing with each of the team members.
The prices for these text notifications are reasonable and competitive, and the services are tailored to suit your exact organizational needs. It is all a matter of getting everyone on board so that they call can benefit together and achieve more.