An HR Guide for Obtaining Employee Consent for Text Messages
Note: It’s important that you review and edit this guide with your legal team to tailor it to meet your organizations unique needs.
The following is a guide offered by Simplified Alerts to include in employee handbooks, contracts, your corporate privacy policy and in other areas where sign-up for employee text messages may occur. Questions? Please reach out to support@simplifiedalerts.com. Please change the content in [ ] to make it specific to your organization.
Consent for Receiving Text Messages
As part of our communication strategy, [Company Name] may send important updates, reminders, and announcements via text message to your registered mobile number. By signing this [document], you consent to receive these text messages. This includes but is not limited to:
- Work schedule notifications
- Emergency alerts
- Company news and announcements
- Reminders about company events or deadlines
Message Frequency: The number of messages you receive will vary based on your role and company activities.
Message & Data Rates: Standard message and data rates may apply, based on your mobile carrier’s plan.
Opt-Out: If you wish to opt-out of receiving text messages at any time, you can reply STOP to any text message received, or contact the HR department to update your communication preferences. If you accidentally opt-out, please text UNSTOP to the sending number of your text service or re-enroll through an online signup page, keyword or other method (check with the company admin if you have questions).
Privacy: Your contact information will be used solely for the purposes outlined above and in accordance with our Privacy Policy [optional: insert link to company privacy policy].
Support: For any questions or support regarding this text messaging service, please contact HR at [support email/phone number].
By acknowledging receipt of this [document], you confirm your consent to receive text messages from [Company Name] as described above.
Employee Signature: _________________________
Date: _________________________
[THIS IS NOT A LEGAL DOCUMENT. Feel free to adjust this template to better fit your company’s policies and ensure compliance with relevant laws and regulations.]
